Sunday, September 15, 2013

Companies Act, 2013: Additional Disclosures in Notices of Meetings

[The following post is contributed by Nidhi Ladha, who is a junior partner at Vinod Kothari & Co. She can be reached at]

The Companies Act, 2013 (the Act) has already been enacted as Act no. 18 of 2013 after obtaining the assent of the President on August 29, 2013. The Ministry of Corporate Affairs (MCA) has placed on its website the draft rules for public comments on September 6, 2013 inviting comments till October 8, 2013. As a further step and as continuation of its speedy actions, the Ministry has now enforced 98 sections of the Act vide notification dated September 12, 2013. The said sections have come into effect with immediate effect (i.e. from September 12, 2013).

One of the enforced provisions is section 102 dealing with Statement to be annexed to the notice calling general meetings for every special business [corresponding to section 173 of the Companies Act, 1956 (1956 Act)].


What are the additional disclosures required now?

Apart from the existing requirements of disclosing full particulars and reasons for proposing a resolution and place and date for inspection of relevant documents, section 102 now requires disclosure of not only the names of the interested parties but also the nature and extent of interest of directors, managers, key managerial personnel (KPM) and relatives of directors, manager and KMP in the explanatory statement to be annexed for every special business in the notice calling general meetings.

The proviso to sub-section (2) requires mention of the extent of the interest of every promoter, director, manager or KMP in any other company to be affected by the proposed resolution if they hold 2 (two) percent in that other company. The 1956 Act required such a disclosure if director, manager or secretary holds 20 (twenty) percent or more in such other companies.


It is pertinent to note that the section now requires disclosure of interest of KMP and relatives of directors, managers and KMP also. The term ‘relative’ as defined in section 2(71) of the Act has also been enforced and includes, for the time being, members of HUF and husband-wife relationship only. The other relationships to be termed as ‘relatives’ are yet to be specified by the Central Government as the draft Rules as put up by the MCA on its portal do not provide for the same.

In terms of proviso to sub-section (2), disclosure of interest is to also to be made in relation to other companies in which director, promoter, manager or KMP holds 2% or more paid up capital. One may note that the provision uses the term ‘paid up capital’, which includes equity as well as preference share capital of a company.

Impact of enforcement of the section

As this is the peak time for companies to hold their annual general meetings, it is quite necessary to know whether the enforced section 102, which has come into effect with immediate effect, applies to them or not.

Section 102 has been enforced with effect from September 12, 2013, and hence, in our view, it should apply to all notices to be issued after this date and not to the meetings to be held after this date for which notices have already been issued. Accordingly, all notices which are to be issued by a company after this effective date will be required to have additional disclosures in their notices as detailed in preceding paras.

What if the company fails to comply?

Unlike 1956 Act, the Act now prescribes for huge penalty, which may extend to Rs. 50,000 or five times of benefits accrued due to non disclosure of interest or violation of any other provision of the section. In addition to any other action under the Act, the benefits, which have accrued to director, manager, KMP or their relatives due to non disclosure of interest, are required to be held in trust by such persons and such persons will also be liable to compensate the company to the extent of such benefit received by them.


The Ministry has acted before anyone expected with regard to notifying and implementing the new Act and the MCA has enforced 98 sections in the first phase. However going by the general saying of ‘haste makes waste’, such faster actions of the MCA might also prove so.

Along with section 102, some other sections related to calling of general meetings have been enforced by the MCA at this time when most of the companies have already issued the notices calling their annual general meetings. Section 103 provides for quorum for general meetings. For public companies, the said section has now fixed a quorum depending on the number of its members unless higher quorum is required by the articles of such companies. However, the 1956 Act required a quorum of 5 members personally present in case of public companies. In case of the applicability of the section with effect from September 12, 2013, it surely needs clarification as to whether the companies which have already issued notices and will be holding their annual general meetings after the date of the notification are required to comply with the old Act or the new Act.

Section 465 of the Act, which repeals the 1956 Act, has not been notified yet. Hence, there could be a question as to whether the new provisions notified will operate in addition to the provisions of the 1956 Act.

In absence of appropriate clarifications in this regard, the stakeholders might have to face problems while complying with the new provisions. Enforcement of several sections in lack of proper guidelines, rules, clarifications etc from the MCA might prove the September 12 notification a premature and hasty action.

- Nidhi Ladha

1 comment:

vswami said...

WPRT the observations in the concluding para. above, further developments have come to be reported in the website of Taxguru @ Company Law - Clarification on the Commencement notification dated 12.09.2013 on TaxGuru.

Comments posted thereon are reproduced below, for ready reference:
Historically, as has been the common experience, more often than not, difficulties have arisen in regard to clearly understanding, so as to appropriately act/comply with, having regard to the implications of ‘date of coming into effect/force’ of any provision of law, as prescribed for the purpose. By and large, except in cases where the enactment itself so specifies, the effective date is the one as announced in the related Gazette Notification.
So far as the new company law is concerned, mostly it is the latter-mentioned procedure that has been chosen, unwittingly or otherwise, to be followed.
If critically examined, it will be realized that, each and every one of the new provision, especially if mandatory, might have to be independently gone into, in every detail, with a multi-dimensional focus, so as to ensure that as far as feasible no scope is left for any difficulty in the understanding of and accordingly following/complying therewith by the mandated.
Several such instances are known to have cropped up in the realm of the law on income-tax and other tax laws as well. For helpful clues and useful guidance on the foregoing facets, one may look up some of the court cases; also the subsequent amendments warranted hence came to be made later based on the wisdom gathered in hindsight. One such instance that readily comes to mind pertains to section 234D of the IT Act, giving rise to disputes, but eventually amended, to clarify. For a better understanding thereof, the published article in – (2008) 173 TAXMAN pg. 80 (Mag.) may come in handy.